Set up for your trade
Set up CalMov for barbers
By the end, clients book a Haircut, Skin fade or Beard trim at their address, their usual cut is saved for next time, and CalMov reminds them to rebook about every 3 weeks.
Which plan
Free on Lite: Client cut notes (saved profiles), Cut notes with a job timer and your notes, Site & access and Rebooking reminders. Pro adds photos, the job checklist and the report you send the client. Lite has up to 2 active services.
Your setup, step by step
Step 1: Switch on the barber tools
Open Toolkit and check Barber is picked under "Your trade". Press "Back to barber defaults" to switch on Client cut notes, Cut notes, Site & access and Rebooking reminders, plus Photos if you're on Pro. Every other tool goes off, and nothing is deleted.
Switching a tool on in Toolkit and following Set it up. Recorded with example data. Step 2: Check your services and prices
Open Services and press New service. Nothing is added for you: during setup, Haircut (45 min), Skin fade (60 min) and Beard trim (20 min) are suggested as buttons that fill in the name and time, and you add the price and press Save service. Rename them or add your own to match what you do.
Step 3: Save each client's usual cut
Go to Booking page › Questions and, under "Suggested for barbering", press "Usual cut". Keep "Ask once and remember it for each client" ticked, then press "Add question". Clients type it once when booking, and you see it on the fact sheet for each of their bookings.
Step 4: Ask about parking and the door code
Site & access questions are asked in the form after booking, so switch on Forms after booking in Toolkit as well. Then, in Booking page › Questions, find "Site & access" and press "Parking" and "Door or key code" to add them. A door code is seen only by you and admins, and only on the day of the booking.
Site and access details on a booking, with the door code on the day. Recorded with example data. Step 5: Make the job checklist yours (Pro)
In Toolkit, under Cut notes, press "Edit the job checklist". It starts as Consultation, Cut, Finish and style, Tidy up: reword items, press "Add an item", and choose which services each item is for. Press "Save checklist".
Editing the job checklist. Recorded with example data. Step 6: Set when clients are reminded to rebook
In Services, each service has "Remind customers to rebook after (weeks)", filled with 3 for barbers. Change it per service, for example 2 weeks for a Skin fade and 4 for a Haircut. About a week before a client is due, CalMov emails them a link to book the same service.
Step 7: Run a visit with Start job
On the day, open the booking and press "Start job" for a timer, your notes and anything highlighted about the client. Press "Finish job" and the Cut notes are saved for next time. On Pro you can add before and after photos and send the client a report.
Starting a job, ticking the checklist and finishing. Recorded with example data. Step 8: Try your own booking page
Go to Booking page › Questions and press "View booking page". Enter an address, book a Haircut as a test customer and answer "Usual cut". Then open the test booking in Bookings and check the answer on its fact sheet.
How different trades use it
- Home visits
- Add "Parking" and "Door or key code", so you're not hunting for a space or a buzzer number between cuts.
- Skin fade regulars
- Set Skin fade to remind after 2 weeks and leave Haircut on 3, so each client is reminded at their own pace.
Common questions
Where do I see what cut a client had last time?
Open their booking. With Client cut notes on, the fact sheet shows their "Usual cut" answer, and with Cut notes on you see the note you left at their last visit.
When are rebooking reminders sent?
About a week before a client is due, based on the weeks set on the service they last had. Each visit sends one email, and never to a client who has already booked again or who has stopped reminders with the stop link. Home shows who was sent one.
Are reminders sent by text?
No. CalMov sends confirmations and rebooking reminders by email.
Who can see a client's door code?
Only the owner and admins, and only on the day of the booking. It never appears in emails, notifications or calendar events.
What do I need Pro for?
Photos, the job checklist and the report you send the client are Pro. Everything else in this guide works on Lite, which has up to 2 active services.
See what CalMov does for your trade on the Mobile barber booking software with travel time between appointments.