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Mobile detailing scheduling

Mobile car detailing booking software for detailing and valeting, with travel time

With CalMov's mobile car detailing booking software, customers book a maintenance valet or full detail with enough time for the work and the drive. CalMov checks the package duration and customer address against your existing bookings, and can add your travel fee to the price.

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Common scheduling problems

Packages occupy different amounts of time

A maintenance valet and a longer detail need different diary space before travel is added.

Jobs are spread across customer addresses

A free calendar gap may not cover the drive, parking and complete service at the next vehicle.

One distant booking can split the day

A job at the edge of the service area can leave too little time to reach later customers.

How CalMov helps

Service-specific durations and prices

Publish the detailing or valeting services customers can book with the time and price you set for each one.

Customer address collection

Collect the job location during booking so the times offered reflect where the job is.

Travel time before and after each job

Allow for the drive to the job and keep enough time to reach the next confirmed booking.

Online booking and payments

Customers choose a time that fits your diary. UK businesses can take Stripe payments on Pro, or on Lite with the Online payments upgrade.

Automatic travel pricing

Set distance or journey-time brackets for the one-way trip from your business base to the job. CalMov applies the matching travel charge alongside the selected valeting or detailing package.

Explore all CalMov features

The toolkit

Built for mobile car detailers: your toolkit

Tools for pricing the car in front of you, turning up to water and power, and showing the customer the result. Nothing is switched on until you choose it, and you can switch a tool off again without losing anything.

Time & price questions

Vehicle size and interior condition set the time and price

Combine two questions into one table: vehicle size down the side, interior condition across the top. A saloon with a maintained interior and a 7-seater needing a heavy clean each get their own time and price, shown to the customer as they answer. On Pro, a pair like "Van or 7-seater, Heavy" can be set to "We'll review it", so you confirm or adjust it before it's booked.

Every plan, including free LiteHow it works

Your booking page

A few questions

They set how long it takes and what it costs.

Full valet: about 2 hr · £60.00

Try vehicle size and interior condition yourself. SUV or estate and heavy: on Pro and Team that one waits for you to approve it.

Site & access

Water, power and parking answered before you arrive

Ready-made questions for water, power, parking and space to work are answered in the form after booking, in whatever wording you choose. Answers are saved to the address, so a regular only checks them next time: "Driveway, outdoor tap beside the garage". You see them on the booking, with a small Edit for anything you learn on site.

Every plan, including free LiteHow it works

The form after booking

Shine Mobile Valeting

Before your visit

Where can we park?
Is there water we can use?
Door or key code
Send answers

Photos

Before and after photos, with a damage walk-round (Pro)

In job mode, photograph any scratches or scuffs on your walk-round before you start, then the finished car: up to 12 photos a job, kept for 2 years. After the job, email the customer a report with a message and the photos you choose. Photos and the report are Pro.

Pro and TeamHow it works

Job mode, on the day Pro

Photos0 of 12

BeforeAfter

Also there when you need it

Vehicle profiles

Vehicles saved with make, model and registration

A customer saves each vehicle once (the Volkswagen Golf, the family 7-seater) and picks it next time instead of typing it again.

Every plan, including free LiteHow it works

Job report

A job report for every valet and detail

Start job runs a timer against the estimate and keeps your notes and what delayed the job. On Pro, the checklist (walk round and note any damage, interior, exterior, final check with the customer) is ticked as you go.

Every plan, including free LiteHow it works

Forms after booking

"Where will the vehicle be?" asked after booking

Questions that can wait go in a short form linked in the confirmation email, due a day before the job, with up to two reminders. There's one section for each vehicle in the booking.

Every plan, including free LiteHow it works

Rebooking reminders

Maintenance wash reminders

Each service has its own number of weeks, filled in as 6 for detailers. About a week before a vehicle is due, CalMov emails the customer a link to book the same service again.

Every plan, including free LiteHow it works

Only switch on what you need

Every tool starts switched off. Switch one on in Toolkit when you want it, and switch it off again without losing anything you've saved. Your booking page only changes when you change it.

Set up CalMov for car detailing

Vehicle profiles

Keep useful vehicle details ready for the next visit

Create reusable questions for the vehicle's make, model and size, then ask about its condition or access for each booking. These example fields help you prepare; the customer still selects a service with its own price and duration.

Saved answers are reused when the customer books the same profile again.

Questions marked every booking start fresh for the next appointment.

Example vehicle profile

Family car

Make and model
Volkswagen Golf
Vehicle size
Hatchback
Colour
Blue

Ask every booking

Parking, water or power notes for this visit

Driveway available; outdoor tap beside the garage

An example day

A maintenance valet and a 7-seater in one day

  1. 1. A new customer enters her address, chooses Full valet and answers two questions: Van or 7-seater, Moderate interior. The page shows the time and price for that pair.
  2. 2. She's offered only the times you can reach, allowing for the drive from your 8:30am maintenance valet and on to the afternoon job.
  3. 3. The confirmation email links to a short form: the car will be on the drive, there's an outdoor tap, and power from the garage.
  4. 4. 8:30am on the day: a regular's Golf, picked from his saved vehicles. The calendar shows the drive to the 7-seater afterwards.
  5. 5. 10:30am: Start job. You do the walk-round, photograph a scuff on the rear bumper (Pro), and the timer runs against the estimate.
  6. 6. 1:00pm: Finish job, then send her the report with the before and after photos (Pro).
  7. 7. About a week before the next valet is due, CalMov emails her a link to book it.

How booking works

Make each detailing package practical to book

Start with work you can offer at a known duration and price. Keep jobs that need a condition assessment in your enquiry process.

  1. 1.

    Set durations for your packages

    Give a maintenance valet, interior clean and full detail their own time and price. Include unloading, setup and pack-down.

  2. 2.

    Ask about the vehicle and access

    Use a saved vehicle profile for details that stay the same. Ask about driveway space, water, power or current vehicle condition for this appointment.

  3. 3.

    Check where the job sits in your day

    The booking address decides whether the service fits between existing jobs. Lite applies the fixed gap you set; Pro checks roads and expected traffic around the job.

  4. 4.

    Show the price before confirmation

    The customer reviews the selected package and any travel fee before booking. Keep time for parking, handover and normal variations in the work.

See it in practice

Try a full detail between two existing jobs

Add two appointments at different addresses, then request a full detail between them. Repeat with a nearby address and one near your service-area boundary to see which times your travel plan offers.

  • Compare the available times for a maintenance valet and a longer detail.
  • Check that the address is collected before appointment times are offered.
  • Review the travel fee and vehicle answers in the booking.

Plan your setup

Check the details that affect delivery

A booking is useful when you have enough time, the right information and a workable place to do the job.

Separate known packages from uncertain work

A routine valet may be ready to book online. A severe interior or paint-correction job can be set to Can't book online, or on Pro to We'll review it, so you see it first.

Keep setup inside the booked time

Check that unloading, equipment setup and packing away fit within the duration you publish.

Review access and weather arrangements

Explain how you handle unsuitable working conditions and contact customers when a visit needs moving.

Before you choose

Is CalMov right for you?

CalMov suits a solo detailer or valeter with packages that have known durations and prices. Save useful vehicle details, protect the drive between jobs and show any travel fee before booking.

A good fit when

  • You are a solo detailer visiting homes or workplaces.
  • Your packages have clear durations that include the on-site work you promise.
  • You want to apply travel charges automatically alongside your detailing package prices.
  • You want to prevent a cross-area drive being booked into a short diary gap.

You may need another system if

  • You need chemical stock, vehicle inspection, fleet or workshop-bay management.
  • You need to dispatch several vans or technicians from one account today.

Free planning tools

Free planning calculators for mobile detailing scheduling

Use your own prices, travel time and costs to see what a working day could earn.

Mobile Car Detailing Pricing Calculator

UK & US calculator · GBP or USD

Test a detailing package, its round-trip costs and an optional customer travel fee per mile.

Use this free calculator

Mobile Travel Fee and Service Area Calculator

UK & US calculator · GBP or USD

Test whether one customer journey meets your target and estimate a transparent travel fee when it does not.

Use this free calculator

Frequently asked questions

Can I create separate valeting and detailing services?

Yes. Each service can have its own name, duration and price. Customers choose the package they want to book.

Does CalMov calculate travel between customer addresses?

It depends on your plan. Lite uses a travel gap you choose. Pro checks roads and expected traffic for the planned time on the drives to and from the job.

Does CalMov provide vehicle inspection or detailing quote tools?

Partly. Time and price questions let vehicle size and interior condition set the time and price before booking, and on Pro an answer can be set to We'll review it, so you confirm or adjust the price first. Customers can't upload photos; on Pro you take before and after photos on the job.

Can different vehicle sizes have different prices?

Yes. Ask a vehicle size question that adds time and price for each answer, or combine it with interior condition into one table where each pair sets both. Lite allows one such question per service, or two combined; Pro allows up to 10.

Can I add a travel fee to a detailing booking?

Yes. Travel pricing is included on Pro. The booking review shows the package price, any travel fee and the total before confirmation.

How many time and price questions can a detailing service have?

On Lite, one per service, or two combined into a table, which covers vehicle size and interior condition. Pro allows up to 10, so pet hair can be its own question with its own extra time and price.

Can a ceramic coating say when the car is ready?

Yes. In Services, a service can have a "ready after the visit" time, such as 12 hours after you finish for a coating that needs to cure. A service can also have a shortest and longest time, so a detail is never booked for less than you need.

Can customers send photos of the car when they book?

Not yet. Photos are taken by you on the job, on Pro. For a car you'd want to know more about first, set the answer to "We'll review it" (Pro): the time is held while you ask the customer a question, then confirm, adjust or decline.