Home visit scheduling
Home visit booking software with travel time between visits
For any business delivered at a customer address, availability depends on more than an empty calendar. As home visit booking software, CalMov checks whether the service and the journeys either side of it fit into your working day. You control where you travel, when a visit can be booked and, with automatic travel pricing, how much to charge for the journey.
Common scheduling problems
The calendar hides distance
Two free hours can mean very different things depending on the previous and next addresses.
Service area boundaries are unclear
Deciding case by case whether to accept a distant enquiry makes the diary harder to control.
Manual slot approval slows booking
Every address check adds messages and delays before a customer can confirm.
How CalMov helps
Service-area controls
Set a maximum distance from your base and a maximum travel time per journey, so customers outside your area are not offered times.
Travel checked before and after each visit
CalMov checks the drive to a proposed visit from the appointment before it, and the drive on to the appointment after it.
Booking notice and windows
Control how soon and how far ahead customers can book.
Customer confirmations
Keep the chosen service, address and appointment time together.
Automatic travel pricing
Choose distance or journey-time brackets and set their travel charges. CalMov prices the one-way trip from your business base to the customer separately from checking whether the visit fits.
Home, business or online services
Each service can take place at the customer's address, at your business location or online, so one booking page can cover all three.
The toolkit
Built for home visit businesses: your toolkit
Eight tools for work done in someone else's home, from getting through the door to recording how the visit went. Nothing is switched on until you choose it, and any tool can be switched off again without losing anything.
Site & access
Parking, which door and the key safe code, ready on the day
Switch on ready-made questions for parking, power, water, space to work and a door or key code, and reword them freely. Answers are saved to the address, so next time the customer just checks them. A door or key safe code is seen only by you and your admins, shown only on the day of the booking, and never in emails, notifications or calendar events.
The form after booking
Northside Home Services
Before your visit
Forms after booking
A short form after booking for what you need to know
Keep the booking page short and ask the rest in a form linked in the confirmation email, due a day before the visit, with up to two reminders. Mark a question Private and only you and your admins see the answer. Returning customers see what they said last time and tap "Nothing's changed" or "Something's changed".
The confirmation email
You're booked in
Booking confirmed
Hi Sam,
Your appointment
Northside Home Services needs a few details before your visit. Please fill in the short form by Sunday 11 October 2026 at 10:00.
Fill in the formSent by CalMov for Northside Home Services.
Visit notes
Visit notes, with the time each visit really took
Tap Start job when you arrive: a timer runs against the estimate, with highlighted answers and site details on the same screen. Add notes and what delayed you, then Finish job to see how long it took. On Pro, add your own checklist and the record shows what was ticked.
Job mode, on the day
Time on this job
1:48:12
Estimate3 hr
Checklist Pro
- Arrive and set up
- Do the job
- Check with the customer
Also there when you need it
Checks before booking
Anything needed first, checked before booking
Set what a service needs first, such as a test visit or a health form, and how long a pass lasts. Customers without an in-date pass are told what's needed first and offered the service that does it, or a form check is passed when they complete your form after booking.
Rebooking reminders
Reminders for regular visits
Each service has its own number of weeks. About a week before a customer is due, CalMov emails them a link to book the same service around their due date.
Saved profiles
Saved details for returning customers
A customer saves a person, a pet, a vehicle or a property once and picks it next time. Highlighted answers show on each booking as "Important for this appointment".
Time & price questions
Questions that set the time and price
A yes/no or choice question can add time and price to a service, and the customer sees the result as they answer. Lite allows one such question per service, or two combined; Pro allows up to 10.
Photos
Before and after photos (Pro)
Take up to 12 photos a job, kept for 2 years, and email the customer a report with the ones you choose. Photos and the report are Pro.
Only switch on what you need
Every tool starts switched off. Switch one on in Toolkit when you want it, and switch it off again without losing anything you've saved. Your booking page only changes when you change it.
An example day
A day of home visits, door to door
- 1. A new customer enters her address before anything else. She's offered only the times you can reach, allowing for the journey from the visit before and on to the one after.
- 2. Her confirmation email links to a short form. She says to park on the drive, use the side door, and adds the key safe code.
- 3. The evening before, her answers are on the booking. The code stays hidden until the day.
- 4. 9:30am: your first visit. You tap Start job and the timer runs against the estimate.
- 5. 10:40am: Finish job. The visit ran over, so you note what delayed it for next time.
- 6. The calendar shows the drive to her address for 11:30am. Today, the key safe code is there with the parking and door notes.
- 7. Weeks later, about a week before her next visit is due, she's emailed a link to book it.
Before you choose
Is CalMov right for you?
CalMov suits one person delivering scheduled visits at customer addresses. Set your services, working hours, travel area and charges, then let customers book online.
A good fit when
- One person currently delivers the bookable visits for the business.
- Your services can be expressed as a duration, price and customer address.
- You want a public booking page that protects travel around confirmed appointments.
You may need another system if
- You need dispatchers to assign jobs across a live multi-worker field team.
- You need industry-specific case, inventory, clinical or asset-management workflows.
Frequently asked questions
Does CalMov check the appointment after a proposed booking?
Yes. When there is a booking before or after the proposed time, CalMov checks that you can travel from the earlier one and still reach the later one.
Can I choose my own travel buffer?
Yes. Lite uses a gap you choose. If you move to Pro, CalMov checks roads and expected traffic for the planned time instead. You can also add extra travel time to each journey for parking or delays.
Is CalMov only for beauty businesses?
No. It is designed for solo mobile and home-visit businesses across many trades, from barbers and dog groomers to cleaners and car detailers.
How is travel pricing different from allowing for travel time?
Scheduling checks whether you have time for the visit and its journeys. Travel pricing on Pro adds the fee to the customer's total. A travel fee does not make an unreachable appointment bookable.
Who can see a customer's door or key safe code?
Only the owner and admins, and only on the day of the booking. The code is stored separately from the other answers and is never in emails, notifications or calendar events.
Do I have to use every tool?
No. Nothing is switched on by itself. Switch on the ones you need in Toolkit and switch any of them off later: the tool is hidden and nothing is deleted. Site & access needs Forms after booking, because its questions are asked in that form.
Which tools are on the free plan?
All of them except Photos, which is Pro. Within the others, the job checklist, the report emailed to the customer, Approve first and "We'll review it" are Pro, and Lite allows one time and price question per service, or two combined.