Mobile ear care scheduling
Mobile ear wax removal booking software with travel time between visits
CalMov is mobile ear wax removal booking software for a solo practitioner offering home visits, with time for each appointment and the drive between patients. It handles booking, travel and the forms around each visit, and does not replace clinical records or patient-management software.
Common scheduling problems
Appointments take place across an area
A time that looks free may not allow for the journey from the previous patient's address.
Appointment types take different lengths
A first appointment and a follow-up may need different amounts of time before you travel on.
One tight gap can delay the day
An unrealistic booking squeezed in between can make you late for every patient after it.
How CalMov helps
Address-based appointment booking
The person booking enters the visit address before choosing a time.
Appointment lengths you set
Reserve the full time for each type of visit, including setting up, cleaning equipment and packing away.
Travel checks around existing visits
CalMov checks that you can reach a proposed visit from the one before it and still get to the one after it.
Service area and availability
Set working hours, time off, minimum notice, a maximum distance from your base and a maximum travel time per journey.
Automatic travel pricing
On Pro, set distance or journey-time brackets for the one-way trip from your base. The customer sees the travel fee and total before confirming.
The toolkit
Built for mobile ear wax removal: your toolkit
Tools for the practical side of ear care at home: who can book online, what you need to know first and how you get in. Nothing is switched on until you choose it, and any tool can be switched off again without losing anything.
Time & price questions
Questions that stop unsuitable bookings and price one ear or both
Ask "Have you had ear surgery or a perforated eardrum?" on the booking page and set "Yes" to "Can't book online": the patient is asked to get in touch instead of being offered a time. "One ear or both?" sets the time and price, shown as the patient answers. On Lite the two questions are combined into one table; Pro allows up to 10 separate questions.
Your booking page
Try one ear or both? and have you had ear surgery or a perforated eardrum? yourself. Both ears and yes: on Pro and Team that one waits for you to approve it.
Forms after booking
A private health form after booking
Ask about ear conditions, hearing aids or medication in a short form linked in the confirmation email, due a day before the visit. Mark the question Private and the answer is seen only by you and your admins: never in emails, notifications or calendar events. Clinical records stay in your own clinical system.
The confirmation email
You're booked in
Booking confirmed
Hi Sam,
Your appointment
Clear Ears needs a few details before your visit. Please fill in the short form by Sunday 11 October 2026 at 10:00.
Fill in the formSent by CalMov for Clear Ears.
Site & access
Parking, access and key safe codes, ready on the day
The patient, or the relative booking for them, answers ready-made questions on parking and how to get in, and the answers are saved to the address. A door or key safe code is stored separately, seen only by you and your admins, and shown only on the day of the visit.
The form after booking
Clear Ears
Before your visit
Also there when you need it
Health form
A health form check, passed by your form
Set a service to need your health form and choose how long a pass lasts, such as a year. Patients book as normal, and the check is passed when they complete your form after booking. If you'd rather see it before anyone books, record Passed yourself instead, and CalMov can email the patient that they can now book.
Visit records
Visit notes for timings
Start job runs a timer against the estimate and keeps practical notes. On Pro, a checklist covers checking the health form, examining both ears, wax removal and aftercare advice.
Rebooking reminders
A yearly reminder to book again
Each service has its own number of weeks, filled in as 52 for ear care. About a week before a patient is due, CalMov emails a link to book the same service.
Patient profiles
Patient profiles for the people you see
Someone booking for a parent or partner saves a profile for each person and picks one next time, instead of typing the details again.
Only switch on what you need
Every tool starts switched off. Switch one on in Toolkit when you want it, and switch it off again without losing anything you've saved. Your booking page only changes when you change it.
An example day
A day of ear care home visits
- 1. A son books for his mother. He enters her address first and sees only the times you can reach between your other visits.
- 2. He answers two questions: both ears, and no ear surgery or perforated eardrum. The page shows the time and price. A "Yes" would have asked him to get in touch instead.
- 3. The confirmation email links to a short form. Her hearing aids and medication go in a Private answer, with parking and the key safe code alongside.
- 4. 10:00am on the day: your first visit. The calendar shows the drive from there to her address.
- 5. 11:10am: the key safe code shows on the booking, today only. You tap Start job and the timer runs against the estimate.
- 6. Finish job and add a practical visit note. Clinical records go in your own clinical system.
- 7. Next year, about a week before she's due, her son is emailed a link to book again.
How booking works
Set up ear wax removal home visits
Decide your visit types, hours and area once. The patient's address then decides which times they can book.
- 1.
Set a length for each visit type
Include setting up, the appointment itself, cleaning your equipment and packing away. CalMov reserves one continuous block for each booking.
- 2.
Choose where you travel
Add a maximum distance from your base in miles or a maximum travel time per journey, so addresses outside your area are not offered times.
- 3.
Add a margin for parking and access
Use extra travel time per journey for parking or getting into flats and care settings. Minimum booking notice gives you time to prepare.
- 4.
Check the booking before you set off
Each booking keeps the visit type, time, address and the answers to your questions together, so you know where you are going and when.
Before you choose
Is CalMov right for you?
CalMov can handle the booking and travel side of planned home visits for one practitioner, plus private questions after booking and a health form check those answers can pass. It is not a clinical ear-care platform: consent, clinical records, equipment governance, aftercare and referral decisions stay in your own clinical systems and procedures.
A good fit when
- One practitioner needs customers to request defined home-visit appointments.
- You want the visit address considered before an available time is shown.
- You have separate clinical, consent and governance processes in place.
You may need another system if
- You need assessment, consent records, clinical images, treatment records or referrals.
- You need multi-clinician scheduling, clinical triage or urgent-care allocation.
Frequently asked questions
Does CalMov provide ear care clinical records?
No. Keep clinical records, consent forms, medical history and treatment documentation in a suitable specialist system.
Can customers book a home-visit address?
Yes. Customers enter the visit address before choosing a service and time.
Does CalMov work out travel between patients?
It depends on your plan. Lite uses a fixed travel gap you set. Pro checks roads and expected traffic for the planned appointment time, on the journeys before and after the visit.
Can more than one practitioner take bookings?
Not currently. One active staff member can take bookings per business.
What does a patient see if their answer means they can't book online?
They're told to get in touch with you, and no time is offered. On Pro you can choose "We'll review it" instead: the patient sends a request, the time is held, and you confirm, ask a question or decline within the reply time you set.
Who can see a patient's health answers?
Answers to questions marked Private are seen only by you and your admins. They're never in emails, notifications or calendar events, and they aren't saved to the patient's profile.
Can I remind patients once a year, or not at all?
Either. Each service has its own number of weeks, filled in as 52 for ear care, and a service can be set to send no reminders. Every reminder email has a stop link for the patient.